UNDP is looking for an Administrative & Finance Associate

Administrative & Finance Associate (NPSA6)

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Administrative & Finance Associate (NPSA6)

  • Post Date:August 24, 2022
  • Views 622
0 Applications
  • Career Level Other
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

Job Identification: 5273
Location: Harare, Zimbabwe
Apply Before: 08/27/2022, 05:59 AM
Job Schedule: Full time
Agency: UNDP
Grade: NB3
Vacancy Type: National Personnel Service Agreement
Practice Area: Nature, Climate and Energy
Bureau: Regional Bureau for Africa
Contract Duration: 1 Year
Education & Work Experience: Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience
Required Languages: English
Vacancy Timeline: 2 Weeks


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP works to eradicate poverty, reduce inequalities, and protect the planet through the sustainable development of nations, in more than 170 countries and territories. We help countries develop strong policies, skills, partnerships and institutions so they can sustain their progress. In Zimbabwe, UNDP is working for a Zimbabwe that is empowered and more resilient to create and sustain growth that will improve people’s lives. We focus on areas that have a multiplier effect through a targeted build-up of capacities, policies, the creation of dialogue space, and scalable downstream interventions.

UNDP Zimbabwe is working with the Foreign Commonwealth and Development Office (FCDO) in Zimbabwe to support the government of Zimbabwe attain its climate goals through the Climate Adaptation Water and Energy Programme (CAWEP). The CAWEP programme aims to support vulnerable communities and institutions’ adaptation and resilience capacity to climate shocks. Through this programme UNDP and FCDO is supporting the development of climate resilient, multiple use water and renewable energy infrastructure in vulnerable communities of Zimbabwe to enable (i) continued access to water for productive and household use, including during droughts and floods, and (ii) improved access to clean and affordable energy to support economic activities with the intention of supporting more sustainable livelihoods’ outcomes. The project will align and contribute towards the Government of Zimbabwe’s (GoZ) climate change priorities outlined in various strategies, such as its National Development Strategy, Nationally Determined Contributions, National Climate Change Policy.

Against this background, the UNDP Zimbabwe Country Office is seeking an Administrative and Finance Associate to support the Project Manager and the PMU in the finance and admin duties of the CAWEP project. The Administrative and Finance Associate reports to the Project Manager. S/he will also work in liaison with UNDP colleagues, Regional Technical Advisors, Partners and Government-nominated project focal points.

Duties and Responsibilities

The Administrative and Finance Associate will be contributing to the achievement of the project outputs through the organization of the operational and programmatic management of the project activities. S/he will be in charge of the daily management of these activities.
The Administrative and Finance Associate’s scope of work will be composed of the followings:

  • Keep records of project funds and expenditures, and ensure all project-related financial documentation are well maintained and readily available when required by the Project Manager;
  • Review project expenditures and ensure that project funds are used in compliance with the Project Implementation Plan (PIP) and UNDP financial rules and procedures;
  • Review annual budgets and project expenditure reports, and notify the Project Manager if there are any discrepancies or issues;
  • Contribute to the required project progress thematic and financial reporting based on the donor (FCDO) and UNDP requirements and its submission to the Project Board consideration;
  • Liaise and follow up with the responsible parties for implementation of project activities in matters related to project funds and financial progress reports;
  • Compile, process and follow up on payments related to the project.

Institutional Arrangement

Under the direct supervision of the Project Manager, the Administrative and Finance Associate is responsible for providing administrative/finance support to the project according to UNDP corporate rules and procedures.



  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Strategic Thinking:

  • Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions;
  • Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP.

Knowledge Generation:

  • Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.

Integration within the UN:

  • Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations.


  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Event planning and execution:

  • Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate.

Events management:

  • Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Required Skills and Experience


  • Secondary education is required. Bachelor’s degree in Finance, Economics, Business Administration and Management, Planning, Environmental sciences, and/or any other related field will be given due consideration.


  • Minimum 6 years (with secondary education) or 3 years’ ( with Bachelor’s degree) relevant experience in administration and finance preferably in a project management setting involving a multi-lateral/ international funding agency;
  • Sound understanding of key software packages (MS Office);
  • Strong financial and administrative skills, result and client-orientation, ability to work in a team;
  • Ability to work under pressure and with tight deadlines, ethics and honesty;
  • Ability to use information and communication technology as a tool and resource;
  • Ability to handle multiple tasks simultaneously and ability to prioritize;
  • Experience in handling web-based management systems;
  • Knowledge of ATLAS/QUANTUM systems;
  • Experience in handling web-based management systems is an asset;
  • Previous experience with UNDP or UN project will be a definite asset.

Required Language(s)

  • Fluency in English is required.


Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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