Bookkeeper x 2

Job Description

Zimbabwe School Examination Council (ZIMSEC) is an autonomous parastatal under the Ministry of Primary and Secondary Education. It is an internationally accredited examinations board. ZIMSEC is an examinations board responsible for assessment, evaluation and documentation of the academic readiness, learning progress, and skill acquisition of students at primary and secondary school levels in Zimbabwe.  The Council is inviting suitably qualified and motivated persons for the vacant positions of Bookkeeper x 2 that have arisen.

JOB SUMMARY

• Collect revenue and process refunds in time
• Analyse and approve information collected by clerks on examiners’ payments and approve payments and send claims for payment generation so as to ensure that payments made to examiners are correct

KEY PERFORMANCE AREAS

Revenue

• Collect revenue over the counter and through the registry section to ensure the money is timeously banked
• Bank all monies collected in time to ensure that the organization gets interests from monies banked
• Capture the matching information to relevant accounts to ensure that all fees collected are reflected in the right account
• Write journals for deposits made by schools for exam fees and made by regional offices
• Analyse subject fees paid for to ensure that there is correct information in the system
• Control petty cash to ensure that the organization has operating capital for small items
• Follow up on Debtors
• File all relevant documentation

Preparation of Financial Statements

• Prepare bank reconciliation reports so that the figures at the bank ascertain the actual transactions for accountability
• Assist in preparation of budgets so as to give a forecast on how much examiners should be paid
• Assist in preparation of budgets so as to give a forecast on how much examiners should be paid
• Participate in the preparation of the final accounts in order for the financial performance of the organisation to be assessed

Policy and System development

• Develop accounting system that would ensure efficiency and reduction of manual labour and thus increase productivity
• Assist in development of the general finance system in order for the department to continue to operate efficiently

Processing payment for examiners

• Process and approve T & S claim forms so as to determine the exact amount to be given to avoid shortfalls
• Payment of examiners through payroll system (i.e. paying examiner through paynet banking system)
• Cash payments of examiners at centralized venues
• Processing of marking fees
• Payment of exam setters
• Payment of exam trainers

Capturing of payments

• Capture payments according to expenses
• Reconciliation of payments
• Processing of advance payments
• Assist in other departments like Receipting to reduce workload

Filing of documents

• File documents in order for easy reference and retrieval of information when needed for final accounts or auditing
• File cancelled claim forms, travel allowance forms in order to maintain a record

EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS

• 5 ‘O’ Levels including English and Accounts
• 2 ‘A’ level passes in commercial subjects
• Degree or Diploma in Accounting, ZAAT and CIS and added advantage
• Minimum 5 years working experience.
• Working Knowledge of Microsoft Office Excel and Word, accounting packages like Sun system and Pastel a must.
• Good communication skills.

REQUIRED COMPETENCIES AND ATTRIBUTES

• Good analytical skills and solution-focused person
• Ability to work well in a team
• Emotionally intelligent
• A proven and traceable success record.
• Experience in working with private and sensitive information.
• Strong computer skills and ability to use necessary databases software such as Sun system and Pastel, MS Access, MS Excel.
• Excellent multi-tasking skills and task management
• Values Quality and Efficiency.

Interested and qualified persons should submit their applications and Curriculum Vitae with contact telephone numbers and names of at least three (3) referees through the google application form available on the ZIMSEC website. No hard copies will accepted.

Applications should be received not later than Friday the 14^th of January 2022.

Applications should be addressed to:

The Assistant Director, Human Resources.
Zimbabwe School Examination Council (ZIMSEC)
Head Office Examination Centre
Upper East Road, Mount Pleasant
P.O. BOX CY1464, Causeway
Harare

The google application form can be accessed through the link here or click on the link below.

NB: ZIMSEC recruitment policy does not require any prospective job seekers to make payment to the Council or any of its employees as a way of securing employment.

Female candidates are encouraged to apply.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.