Executive Secretary to Group Head – HR

Job Description

Reporting to: The Group Head – Human Resources

The Executive Secretary will be responsible for providing comprehensive support to the Group Head – Human Resources and managing the Division’s office operations. The incumbent works directly with the Human Resources (HR) Department in the day-to-day
operations of the Division in organizing meetings, travel, and information management among other key duties.

Duties and Responsibilities

• Coordinating administrative activities of the HR Division in close cooperation with the Group Head — Human Resources.
• Coordinating the day-to-day operational and administrative activities of the Group Head – Human Resources’ Office by organizing the incoming flow of work, prioritizing incoming requests, and maintaining the agenda and calendar.
• Planning and organizing meetings for HR Division’s staff and Management by preparing materials and inviting participants among other activities.
• Supporting the HR Division in information management and maintenance of both physical and electronic records for employees.
• Preparing and submitting purchase requisitions For the Division including any necessary follow-up with relevant departments.

Job Skills and Competencies

• Outstanding skills in organizing and prioritizing work.
• Ability to complete a high volume of tasks with little or no guidance.
• A proven track record in managing confidentiality, proven personal ethics, and integrity.
• Intermediate to advanced MS Word, Outlook, Excel, PowerPoint knowledge.

Qualifications and Experience

• A Full Secretarial Diploma or any other Business Administration Diploma/Degree.
• 3 to 5 years of working experience preferably in a Human Resources environment.

Interested candidates should submit applications, accompanied by a detailed resume no later than 19 June 2024. All applications should be emailed to [email protected] indicating the position you are applying for as your E-mail Subject Reference.