Finance and Administrative Assistant

Job Description

Location: Katanga, Norton, Zimbabwe
Job Type: Contract

The Abdullah Dzinamarira Foundation (ADF), a non-profit charity organization, aims to share hope with underprivileged and vulnerable children by ensuring their access to education and basic social support services. The Foundation seeks a highly qualified candidate to serve as the Finance and Administrative Assistant.

The Assistant will function under the Finance and Administration Department. The incumbent will report to the Executive Director. The Finance and Administrative Assistant will play a pivotal role in supporting the efficient and effective operations of the Trust. This position requires a highly organized and detail-oriented individual with strong administrative and financial skills. The successful candidate will be responsible for a wide range of administrative tasks, including financial record keeping, office management, and providing general support to the team.

KEY RESPONSIBILITIES

Financial Management:

• Maintain accurate financial records using QuickBooks.
• Process invoices, payments, and reconcile accounts.
• Assist in the preparation of financial reports and statements.
• Manage petty cash and reconcile transactions.
• Support internal audit processes

Office Administration:

• Manage office supplies and equipment, ensuring adequate inventory levels.
• Coordinate office maintenance and repairs.
• Organize and maintain filing systems, both physical and electronic.
• Book travel arrangements for staff, including flights, accommodations, and transportation.
• Handle incoming and outgoing mail, including sorting, distributing, and scanning.
• Provide general administrative support to the team, including photocopying, scanning, and filing.

Reception and Customer Service:

• Greet visitors and answer phone calls professionally and courteously.
• Provide information and assistance to clients and stakeholders.
• Handle sensitive information with confidentiality.

Event Coordination:

• Assist in the planning and coordination of meetings, conferences, and events.
• Book conference rooms, taxis, couriers, and hotels as needed.

Project Management:

• Assist with various projects, as assigned, providing administrative support and coordination.
• Support Trust fundraising projects

Qualifications

• The successful candidate will hold a bachelor’s degree or equivalent in business administration, finance, and/or experience and a minimum of one (1) year directly related experience in an office administrative/finance/ operations role.
• Ability to handle multiple tasks simultaneously, set priorities, meet deadlines, and work independently
• Excellent oral and written communication skills
• Prior experience working in a related position is a requirement (particularly in a related organization)
• Proficiency in QuickBooks or other accounting software
• Attention to detail and accuracy
• Ability to work as part of a team

Additional Information

 Suitably qualified and experienced candidates should upload their applications, including a detailed Curriculum Vitae (CV) and cover letter. Please do not attach certificates. The closing date for receiving applications is 30 August 2024 at 5:00 PM.

ADF is an equal opportunity and affirmative action employer. It does not discriminate against employees or applicants for employment based on race, color, sex, gender, religion, creed, or ethnic origin. All qualified applicants will receive equal consideration for employment.

Only shortlisted candidates will be contacted.