IFRC is looking for a Finance Officer in Harare

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Finance Officer

Post Date:November 3, 2021
Views 1142

0 Applications

Career Level Officer
Qualification Degree
Experience 5-10 Years
Industry Non Governmental

Job Description

Job number: S00845
Contract Type: Employee
Closing date: 12-Nov-2021
Location: ZIMBABWE
Duty Station: Harare
Duration: 12 months
Grade: To be determined

Job Purpose

The primary responsibility of this position will be to review accounts and financial management of Zimbabwe Cluster office. Support the Senior Finance and Admin Officer on Programme Accounting

Job Duties and Responsibilities

Internal Control and Risk Management

Run the verification and input of suppliers’ invoices into CODA.
Processing of National Societies financial returns into the financial information system.
Ensure strong control on bank accounts (Signatories/update/balances and bank reconciliations).
Ensure efficient cash forecasting for allocated project codes through attending departmental planning meetings, assisting and reviewing appeal and operational budgets and acting as advisory.
Work closely with national society staff to ensure that expenditure is booked into correct budget lines.
Ensure that expenditure incurred is in full compliance with the Federation Financial and procurement procedures.
Ensure daily CODA input of Supplier invoices.
Ensure DSA timely preparation.

Financial Reporting

Support Budget preparation production of Donors Financial report/Focal point to PMER/PRDD
Filing of staff monthly income PAYE returns.
Ensure that National Society staff are aware and adhere to the donor funding and financial reporting requirements.
Periodically generate reports that will assist programme managers monitor project expenditures and balances.
Prepare financial management reports and update regularly on the donor and PNSs funding for the regional framework.
Ensure timely working advance report input to CODA supported by the required documentation.

Audit and Compliance

Preparations of bank reconciliations statements
Support quarterly reconciliation of National Societies working advance accounts
Support reversals of deposits and prepayment account to the relevant projects.
Run the reconciliation of suppliers accounts and follow up on any difference identified
Prepare and input into CODA and SOSC monthly allocation.
Act as a focal point for the reconciliation of all the balance sheet accounts in liaison with other Finance officers.
Ensure timely and accurate monthly close of accounts specifically assigned. This involves reconciliation of various accounts and ensuring compliance with the organization finance procedures.
Carry out reconciliation of deposits and prepayment accounts.

Financial Management

Support in processing of both online and cheque payments.
Input of petty cash transactions to CODA on daily basis.

Monitoring

Monitor the reconciliation of employee working/travel advance accounts.
Verification of social & Fiscal declarations prepared by HR and ensure compliance to National laws and regulations.
Monitor accounts to ensure proper coding.
Check expenditure and documentation to ensure compliance with donor financial requirements and in line with audit recommendations.

Support

Support, train and assist programme departments in the production of financial reports to donors. Validate all reports prior to submission and assist programme departments in all areas of financial matters regarding donors.

Procurement

Support tender committee-Review of supplier lists-Support pre-qualification exercise. Verification of contracts.

Administration

Assist in the communication and enforcement of all financial policies and procedures as well as the improvement of areas identified.
Ensuring effective administration support such hotel bookings, airport pick up etc.
Preparation of Invoices for PNSs using the monthly Account statements and supporting documents for each PNS.

Education

Bachelor of Commerce in Accounting or Finance management

Experience

At least 5 years in similar positions
Previous experience in managing ECHO/USAID/EC grants
Previous experience working at the Federation Delegation, ICRC and/or National Society will be an added advantage.

Knowledge, Skills and Language

Proficient computer skills.
Broad understanding of Red Cross/Red Crescent activities
Fluently spoken and written English

Competencies and Values

High degree of integrity, discretion and personal conduct.
Flexible and adaptable to changing working conditions.
Self-motivated, proactive with good judgement and initiative
Excellent interpersonal and written communication skills.
Ability to prioritize, meet deadlines and work under pressure.
Sensitive to diversity
Attention to detail
Able to work in a multicultural team
Good inter-personal skills
Able to work under minimum supervision
Good stress management

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