Finance Officer – Accounts Payable & Program Support (National Office)

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Finance Officer - Accounts Payable & Program Support (National Office)

  • Post Date:December 21, 2021
  • Views 1306
0 Applications
  • Career Level Officer
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. World Vision Zimbabwe(WVZ) is committed to the safeguarding of staff, children and communities that we work with, preventing any type of unwanted behavior at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are committed to promote the welfare of children, youth, adults and individuals with whom World Vision engages with. World Vision expects all staff to share this commitment through our conduct and behavior. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work with us. If you share the same vision and values, JOIN US and contribute to life in all its fullness for the children and communities we serve.

Purpose of the position

To provide support to APs, ensure good financial management practices in line with WV policies and procedures, including supervision of the finance function at NO of the NO bookkeeper responsible for accounts payable.

Major Responsibilities

Financial Accounting, Reporting and Control

  • Provide direct supervision to the Book keeper for accounts payables ensuring financial processes, which include on time payments, (sending invoices to Shared Services Centre, downloading Payment Runs on Share Point is done on daily basis.
  • Analyse financial data from book keeper for accuracy.
  • Provide technical support to Program Finance Officers at the APs in formulating and implementing project accounting systems.
  • Review accounting documents to ensure accuracy and compliance.
  • Procure to pay processes – Review online purchases in Provision. Follow up with programs on orders raised and advise of appropriate action to be taken.
  • Review online payments – Ecobank omnibus and Standard Chartered platform
  • Evaluate APs / projects financial performance through monthly reviews and analysis of projects financial reports and advice operations management and Program Finance Officers
  • Review coding on vouchers (journals and payments vouchers) for valid account, cost center, and donor combinations
  • Balance sheet account reconciliation and making sure account balances are reconciled and are kept current
  • Participate in NO budget planning and preparation

Budgetary Control and Treasury Management

  • Review projects’ annual budgets and give guidance to project accountants on annual budget preparation. Consolidate Projects budgets for input into the National Office budget pack.
  • Evaluate APs / projects financial performance through monthly reviews and analysis of projects financial reports and advice operations management and Program Finance Officers
  • Analyse and consolidate monthly funding requests for all the projects in the Northern Region,
  • Perform monthly bank reconciliations and ensure all reconciling items are cleared within 30 days.

Accounts Payable Compliance

  • Supervise book keeper to ensure invoice tracking tool is up to date.
  • Reconcile and track purchase orders and ensure payment is affected within 30 days of receipt of invoice.
  • Work closely with the supply chain team to ensure invoices are submitted for payment processing on time.
  • Perform supplier reconciliations and making sure account 20003 for suppliers has current balances
  • Reconcile purchase orders to invoices;
  • Ensure invoices are accurately captured on the Provision system on a daily basis;
  • Receive and check all payment requisitions in accordance with the World Vision policies and procedures;
  • Ensure that the banking details on supplier invoices match that of the creditor being paid;
  • Respond to all queries relating to payments;
  • Perform monthly supplier reconciliations to support all payments to approved suppliers;
  • Deal with queries from creditors and staff regarding payments.
  • Provide support to programs on following up on outstanding invoices and giving timely feedback on status of the invoices.
  • Provide monthly creditors age analysis for review.

Management Accounting and Program Support

  • Produce and interpret management accounting reports. Support Operation Managers in interpreting financial information for decision making
  • Produce consolidated financial analysis on project financial performance to aid decision making.
  • Follow up staff advances for assigned projects and ensure hey are retired within 7 days after the trip
  • Participate in project visits, spot checks and peer reviews at least quarterly.

Education / Work Experience / Key Competencies

  • A first degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
  • Minimum of 3 years relevant experience in a finance role in NGO environment.
  • In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
  • Excellent computer literacy skills, especially in MS Excel.
  • In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FFM.
  • In-depth working knowledge of grant accounting.
  • Knowledge of how to prepare, review, and present financial statements and financial reports.

Female applicants are encouraged to apply.

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Deadline: 5 January 2022

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