Grant Accountant (Harare)

Job Description

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. World Vision Zimbabwe(WVZ) is committed to the safeguarding of staff, children and communities that we work with, preventing any type of unwanted behavior at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are committed to promote the welfare of children, youth, adults and individuals with whom World Vision engages with. World Vision expects all staff to share this commitment through our conduct and behavior. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work with us. If you share the same vision and values, JOIN US and contribute to life in all its fullness for the children and communities we serve.

Purpose of the position

To perform grant accounting and budgetary functions for assigned Grants and ensure that there is conformity with World Vision International reporting requirements and the stringent compliance standards established by each donor or government or regulatory agency to minimize incidences of any disallowed costs and/or significant expenditure variances

Major Responsibilities

Financial Planning and Management

• Translate donor budget formats and post into Sunsystems for donor reporting purposes.
• Analyse PBAS commitments and prorate them against the grant life budgets for uploading into the PBAS budgets screen of Sunsystems.
• Design and implement a spending tracking system to make sure all expenses are within budget before signing any requisition.
• Convene FFR review meetings with program managers, program officers and A, M & E officers and advise of any deviations from planned spending, with recommendations for corrective actions to avert variances that are outside of the donor flexibility rules.
• Receive funding forecasts from partners and incorporating those into the grant-funding forecast.
• Implement a spending tracking system to make sure all expenses are within budget before signing any requisition

Financial Reporting

• Compile donor reports, and produce timely and accurate financial reports that meet the various donor-reporting specifications; interpret the report to internal stakeholders.
• Prepare and/or review coding on vouchers (journals and payments vouchers) for valid account, cost center, donor combinations and if not the originator, recommend necessary adjustments to the originator.
• Assist in raising grant related journals, reviewing grant specific payments and ensuring that all expenses incurred are reported on.
• Maintain grants specific asset Registers
• Ensure report is uploaded in FMS, and costs are analysed to avoid overspending.
• Analyse consolidated Consortium Financial Report to meets Fund Manager Requirements.
• Manage PBR deductions with partners and ensure they are accurately implemented.
• Reviewing and approving of requests on Provision

Donor Compliance Management

• Advise the key internal stakeholders of key grant contractual clauses, and ensure that all transactions and business processes do not violate those clauses.
• Maintain a file of all key grant finance documents
• Facilitate internal and external audits and donor compliance visits/assessments.
• Monitor sub grantees, if any, and ensure that they meet all conditions of the sub agreement and the general donor requirements, including timeliness of reports, quality of reports, sound business processes and adherence to own policies and procedures.
• Participant in National Office and GC audits as may be required.

Management Accounting

• Design, produce and interpret management accounting reports.
• Advise leadership on cost cutting measures in a bit to achieve efficiency and increase resources impact on beneficiary communities.

Building Capacity of Local Finance Officers and Program Staff

• Set performance objectives with subordinates and give regular feedback.
• Identify capacity building needs for staff, and recommend necessary trainings
• Conduct on the job grants financial management trainings for subordinates and non-Finance personnel working on assigned grants.

Finance Professional ethics and code of conduct

• Ensure the financial and accounting integrity of World Vision Zimbabwe.
• Recognize the importance of practicing organization core values
• Punctuality on working hours and effective use of working hour for organizational business
• Provide objectively verifiable reports to management and stakeholders
• Give priority to customer satisfaction
• Escalate abnormal, fraudulent acts to management without hesitation.
• Ensure confidentially for organization financial information and encounters

Education / Work Experience / Key Competencies

• A first degree in Accounting or Finance. A professional qualification such as ACCA, CIS or CIMA will be an advantage.
• Masters’ degree in Finance, Business Administration is an added advantage.
• In-depth working knowledge of accounting software packages. Excellent computer literacy skills, especially in MS Excel.
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FFM.
• In-depth working knowledge of grant accounting and operational issues. Good analytical skills.
• Knowledge of how to prepare, review, and present financial statements and financial reports.

Female applicants are encouraged to apply.

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Deadline: 5 January 2022

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