Grants Compliance Officer

Job Description

We have been retained by our client in the NGO sector to facilitate the recruitment and selection of self-driven and competent personnel to fill the vacant position of Grants Compliance Officer that has arisen within their organization.

PRINCIPAL ACCOUNTABILITIES

• Provides technical support to partner organizations in the development of work-plan and budget to be followed during the award contract period.
• Reviews work-plans and budget from partners to ensure compliance with the organization’s planning, monitoring and evaluation (PME) policy guidelines.
• Ensures implementation of donor reporting by partners,
• Facilitates and processes grant payment to partners.
• Obtains and records grant payment receipts in accordance with PME guidelines.
• Receives and assesses financial reports from partners ensuring compliance with PME hand book requirements on proper reporting of expenditures, invoicing, procurement and asset management.
• Follows up on issues raised by auditors in the management letter from partners and ensure resolution.
• Uploads and tracks processes in relation to disbursement receipts, financial reports, completed assessment tools and audited financial statements to the organization’s FixIT.
• Provides guidance and facilitates partner institutional capacity strengthening plans, ensuring partner organizations implement programmes effectively, efficiently and sustainably.
• Participates in assessment and induction of new partners on financial management.
• Monitors adherence and compliance to financial control systems, policies and procedures.
• Monitors partner compliance, conducts field office site visits to ensure consistency with grant terms and conditions, timelines, budgets, and performance measures.
• Supports the coordination, planning, and execution of annual audit of partner organizations.
• Reviews and verifies that partners maintain proper books of accounts, including an up-to-date register of assets as well as proper filing and archiving of financial document.
• Liaises with procurement unit to provide sound advice on procurement actions.
• Reviews partner procurement processes and ensure that purchases comply with policy guidelines.

JOB RELATED ATTRIBUTES

The ideal incumbent must possess the following qualifications, competences and experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, Commerce, Economics or equivalent qualification.
• Computer training in accounting software and MS Word, Excel, etc.
• Fully qualified accountant from recognized accountancy body CPA/ACCA.
• At least 3 years of finance and administration experience gained from a non-profit organization handling donor funds.
• Ability to understand and speak English is highly desirable.
• Analytical, report writing and communication skills.
• Demonstrates consistency in upholding integrity and ethics.

HOW TO APPLY

Send your CV and application to [email protected]

Email your application in conjunction with your 1 minute video profile

Not Later than 13 June 2023