Health Product Logistics Supply Chain Specialist

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Health Product Logistics Supply Chain Specialist

  • Post Date:November 9, 2022
  • Views 169
0 Applications
  • Career Level Specialist
    Qualification Master’s Degree
    Experience 5-10 Years
  • Industry Non Governmental
Job Description

Job Identification: 6640
Locations: Harare, Zimbabwe
Apply Before: 11/12/2022, 06:59 AM
Job Schedule: Full time
Agency: UNDP
Grade: NB5
Vacancy Type: National Personnel Service Agreement
Practice Area: Health
Bureau: Regional Bureau for Africa
Contract Duration: 1 Year
Education & Work Experience: Master’s Degree – 7 year(s) experience
Required Languages: English
Vacancy Timeline: 2 Weeks
Mobility required/no mobility: no mobility required

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan. Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan.

In Zimbabwe, UNDP is the interim Principal Recipient (PR) for the HIV grant and is also providing Support Services (Fund Administration) to the Ministry of Health and Child Care (MoHCC) as the continuing PR for the tuberculosis (TB) and Malaria grants. UNDP-GF partnership under the 2021-2023 allocation aims to contribute towards the achievement of the vision and goals of Zimbabwe National HIV Strategic Plan, 2021-2025. For effective implementation of the Global Fund resources, UNDP Zimbabwe has established a Program Management Unit (PMU).

Procurement and Supply Chain Management (PSM) of quality assured health products represents a major portion of the budget and expenditure of the Global Fund HIV programme to Zimbabwe. As the interim PR, UNDP’s responsibilities include proactive oversight over timely supply planning, procurement and adequate storage conditions and distribution of the health products to the last mile to the end users. In partnership with the MoHCC, NatPharm and other in country stakeholders, there are ongoing efforts to strengthen the in-country supply chain systems to ensure that health products are accounted for and kept under recommended conditions and adequately delivered according to the programmatic needs.

Duties and Responsibilities

Provide oversight on all health products’ inventory, logistics and supply chain processes at the Health facility level:

  • Ensure that all pharmaceutical, health products and equipment are delivered to the health facilities and received in proper manner;
  • Ensure accountability in supply management through efficient receiving, inspecting and certifying function, and investigate and reconcile discrepancies, if any; at the level of health facilities;
  • Review reports submitted by PSM stakeholders, Supply chain analyst and Service Agents, prepare monthly reconciliations, and follow up on discrepancies to close them with relevant agencies;
  • Ensure that the health facilities store, distribute and maintain an efficient logistics management information system (LMIS) for pharmaceutical, health products and equipment following WHO’s Good Distribution Practices, conducts spot checks and liaise with the national oversight/Monitoring and Evaluation body, when required;
  • For all Health products at the facility level, review, reconcile and verify the receipt, distribution, inventory management, stock status and quality assurance and inventory reports submitted to UNDP, these activities to be carried out with full coordination with NatPharm and Supply Chain Analyst;
  • Provide advice and technical support to Sub-recipients (MoHCC, NatPharm and MCAZ) on storage and distribution good practices;
  • Ensure that equipment is correctly installed, training is provided, and maintenance is implemented at warehouses and health facilities;
  • In collaboration with Supply chain analyst, manage and coordinate the implementation of action plans to implement management to address LFA, OAI and OIG recommendations; and
  • Together with the PSM Analyst, supervise the conduct of periodic stock take at NatPharm and selected Health facilities by the UNDP recruited audit firm.

Provide support to supply chain management:

  • Perform field visits to warehouses and health facilities to monitor the supply chain quality assurance adherence as per the Global Fund and UNDP rules and regulation;
  • Conduct on-site data verification for supply chain reports and information submitted to UNDP;
  • Develop a measurement and monitoring tool for selected supply chain KPIs, creation of dashboard to visualize KPIs and follow up on implementation; and
  • Liaise close with UNDP and Public Works Engineers in the implementation of activities e.g. construction/renovations to improve storage spaces and conditions, installation of solar systems, etc. to strengthen supply chain system.

Provide support to quality assurance Health facilities:

  • Support the quality assurance process according to activities identified in the Quality Assurance Plan (QAP) developed by the drug regulatory authority at the health facility level such as post marketing surveillance, Pharmacovigilance, etc;
  • Provide technical input into the QAP and health product specifications;
  • Draft relevant audit responses for observations in the area of PSM and SR management;
  • Perform other related duties as required.

Fund Administration Support:

  • Support the implementation of ELMIS projects up to the health facility level;
  • Support the implementation of national waste management plan;
  • Work with relevant parties to ensure health product safety and stock accountability at health facility level; and
  • Participate in all PSM stakeholders meeting and to technical support to mitigate risks of stock outs and overstock at health facility level.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on Procurement;
  • Synthesis of lessons learnt and best practices in Procurement;
  • Maintaining electronic and hardcopy files and records to ensure proper documentation; and
  • Maintaining up to date procurement tracking tool and report to PSM Specialist as and when needed.
  • Organization of trainings for the operations/ projects staff on Procurement;

Institutional Arrangement

Under the overall guidance of Procurement and Supply Management (PSM) Specialist, the HP Logistics/Supply Chain Specialist will be responsible for oversight of health products delivered from NatPharm to all HFs i.e. downstream supply chain.

The HP Logistics/Supply Chain Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the team and works in close collaboration with the programme and other operations staff within the Global Fund Project Management Unit (PMU) of UNDP, the Procurement Support Office in Copenhagen, HIST and the Sub-Recipients.

Competencies

Core Competencies:

  • Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact.
  • Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems.
  • Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences.
  • Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands.
  • Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results.
  • Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration.
  • Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.

Technical and Cross-Functional Competencies:

Business Direction and Strategy: Negotiation and Influence:

  • Ability to reach an understanding, persuade others, resolve points of difference, gain the advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations.

Business Development: Knowledge Facilitation:

  • Ability to animate individuals and communities of contributors to participate and share, particularly externally.

Business Management: Results-based Management:

  • Ability to manage programmes and projects with a focus on improved performance and demonstrable results.

Business Management: Communication:

  • Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication. to tailor messages and choose communication methods depending on the audience.
  • Ability to manage communications internally and externally, through media, social media and other appropriate.

Procurement: Procurement Management:

  • The ability to acquire goods, services, or works from an outside external source.

Procurement: Supplier / Relationship Management:

  • Knowledge of supplier management concepts, principles, and methods, and ability to apply this to strategic and/or practical situations.

HIV, Health and Development: Access to treatment:

  • Knowledge of access to treatment policy and principles and strategic and/or practical situations for procurement of health commodities, particularly pharmaceuticals for communicable and non-communicable diseases.

Required Skills and Experience

Education:

  • Masters degree in Logistics and/or Supply Chain Management or related fields;
  • Bachelor degree in Pharmacy is a requirement.

Experience:

  • Minimum 7 years professional experience in public procurement and supply chain management or logistics for health products;
  • Strong IT skills: Experience in the usage of computers and office software packages (MS Word, Excel, Power-point);
  • Proven experience in managing Health Logistic Management Information Systems/ERP;
  • Similar experience working in the UN or International Organizations will be an added advantage;
  • Proven experience in implementing Global fund funded PSM activities would be an added advantage;
  • Demonstrated experience working with national diseases programme in supply chain management;
  • Demonstrated experience in building capacity of national entities in PSM;
  • Demonstrated experience in quality assurance of health products.

Language:

  • Fluency in English with good verbal and written skills.

Certificates:

  • Certification in Logistic or Supply Chain Management e.g., APICS, CSCP.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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