Humanitarian Preparedness and Response Programme Officer

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Humanitarian Preparedness and Response Programme Officer

  • Post Date:July 12, 2023
  • Views 4090
0 Applications
  • Offered Salary USD 40,298.00
    Career Level Officer
    Qualification Degree
  • Experience 3-5 Years
    Industry Non Governmental
Job Description

Location: Zimbabwe
Contract Type: Fixed Term, 1 year, possibility of renewal based on funding
Salary: USD 40,298.00
Hours of Work: 35 Hours
Closing Date: 13 July 2023

Key Responsibilities

CAFOD is committed to promoting and driving diversity and inclusion. We particularly welcome and encourage female applicants

This is a dynamic role, which contributes to the effective development, coordination and delivery of CAFOD’s humanitarian work in Zimbabwe, in line with the Core Programme Strategy. This role will provide both programme and operations support as well as technical advisory to strengthen CAFOD’s work and its ability to support partners in the country. Working with partners is central to CAFOD’s humanitarian response and the Humanitarian Preparedness and Response Programme Officer (HPR-PO) will play an important role in identifying and supporting partners to prepare for, mitigate the impact of, and respond to disasters and crises by providing support, knowledge, mainstreaming protection and building long-term capacity.

The role will help to ensure that partners are able to respond to sudden onset emergencies and chronic humanitarian situations, by implementing programmes that integrate recovery into on-going development efforts. The role will also be key in ensuring CAFOD’s corporate commitments around climate, gender and localization are realised through our humanitarian work. The scope of the post falls into the following broad functions:


The post-holder reports to the Programme Manager, Resilient Livelihoods. Zimbabwe Country Team. S/he is not a budget holder and does not supervise any post but will support staff in partner organisations.

Key Responsibilities

Programme management and development in line with Core Programme Strategy (30%)

  • Plan and implement humanitarian programmes, providing technical support and guidance to CAFOD programme staff and partner organisations to deliver high quality assistance in relief, rehabilitation and recovery phases of humanitarian response and preparedness, ensuring a transformative gender perspective is informing all CAFOD’s humanitarian work in-country.
  • In co-operation with partners and under the guidance and supervision of the Resilient Livelihoods PM, develop and manage CAFOD humanitarian programmes (this includes gender sensitive/gender transformative humanitarian response), contributing to the development and review of CAFOD Zimbabwe’s core Integral Ecology Programme Model.
  • Work with other programme officers and partner staff to monitor new and chronic humanitarian crises, support country level decision making on responses to these crises through timely provision of assessment information and support the development and design of humanitarian responses.
  • Jointly responsible with partners for the effective implementation, monitoring, evaluation (including facilitating external evaluations) and reporting on programmes, in line with jointly agreed standards (programme cycle management) and donor requirements.
  • In collaboration with partners and under the supervision of the Resilient Livelihoods PM, jointly develop programme and project proposals and assess existing capacities to manage and implement the work. This includes leading on preparation of funding applications and reports for external funders, in liaison with the Programme Development Funding Officer and other relevant colleagues as guided by the line manager.
  • In collaboration with the M&E Officer and other staff as relevant, promote, capture and disseminate learning from partners and programmes, and ensure that this informs future programme development, including on Gender & Inclusion in humanitarian response and preparedness.
  • Realise CAFOD’s principles by acting in line with CAFOD’s partnership standards, and by promoting and supporting partners’ adherence to jointly agreed accountability, gender, safeguarding children, supply chain management/procurement good practice, and other standards, as these emerge.
  • Oversee and support (where appropriate) the work of UK based Programme Accompaniers and consultants working on CAFOD programmes.
  • Respond to emergencies as they occur, in consultation with Country Representative and/or Programme Manager, and in co-ordination with CAFOD’s Emergency Surge Response Group.
  • In co-ordination with the Country Representative and/or Programme Manager develop, nurture and sustain relationships and effective communications with relevant stakeholders, including local government, national networks and other agencies.
  • Communicate with other teams within CAFOD to ensure that the programme is well understood, and that information is available for fundraising and other communication, including publications, media briefings, education, etc. This may involve participation in sessions/events with Supporters, communities of practice, working groups, etc., as agreed with the relevant manager.

Humanitarian Response and Preparedness Technical Support & Advisory (20%)

  • Under the guidance of the Resilient Livelihoods PM, and in close synergy with other programme officers, support the development of CAFOD’s understanding and approach to DRR and Anticipatory Action.
  • Provide operational support, and other support as needed for humanitarian work, such as needs assessment, project design, implementation, monitoring and evaluation.
  • Identify and link/provide support and technical leadership in the areas of CASH, WASH, Protection, Food Security, Protection and humanitarian innovation, including gender sensitive and gender transformative humanitarian programming.
  • Under the guidance of the Resilient Livelihoods PM, lead, participate in and undertake missions, as required, for emergency assessment of areas affected by, or recovering from crises; programme design and planning; monitoring and evaluation, or accountability and protection mainstreaming support to CAFOD projects and programmes.
  • Strengthen CAFOD’s approach to risk analysis and emergency preparedness within our core-programmes.
  • Support CAFOD’s core and timebound humanitarian programmes to invest in resilience and adaptive capacities of the poorest and most vulnerable, linking development, relief, and recovery.
  • Engage with counterparts in civil society organisations, UN Agencies, and relevant government departments to prioritise working with strategic and new networks and alliances.
  • Keep up to date with development issues and trends, both within the relevant country or sector, and more generally.
  • Monitor the political and security context to contribute to CAFOD’s organisational risk assessments and security plans.
  • Engage in all relevant humanitarian platforms (i.e., Start Network, working groups in-country), ensuring CAFOD is abreast of the latest development and CAFOD and partners are well positioned to respond to emergencies and input on key policy processes where appropriate.
  • Under the supervision and guidance of the Resilient Livelihoods PM, Engage with the Humanitarian Policy team to ensure CAFOD’s humanitarian policy and advocacy is coherent and effective, and informed by our experience and that of our partners.
  • Ensure that all emergency and humanitarian work is implemented according to CAFOD’s programme quality standards and minimum benchmarks, including Core Humanitarian Standards, and CAFOD’s Safe, Accessible, Dignified and Inclusion framework as well as CAFOD standards on Gender & Inclusion.
  • Ensure gender lens are used in the design, implementation and monitoring, evaluation and learning of all emergency and humanitarian interventions.
  • Complement partners’ thematic understanding on Core Humanitarian Standards, Do No harm and other Globally accepted standards in Humanitarian Response that contribute to the development of relevant interventions that bring about positive change.

Partners Capacity Strengthening and Localization (20%)

  • Contribute to raising the profile of local partners and promote their engagement and leadership in humanitarian response, connecting them with other key stakeholders.
  • Under the guidance of their line manager as well as the CR, support strategic capacity strengthening and assessment of CAFOD’s partners on emergency preparedness.
  • Support CAFOD’s partners to design, implement and lead their own initiatives and strategies to have influence on decision-makers.
  • Support partners to identify and mitigate environmental risks in their humanitarian programmes and promote nature-based solutions where appropriate.
  • Under the guidance of the Resilient Livelihoods PM and the CR, carry out institutional, PCM, M&E capacity strengthening of partner organizations in line with CAFOD strategic direction on localization.
  • Identify, select, and support new humanitarian partners.
  • Develop, nurture, and manage relationships with CAFOD’s partner organisations in line with the principles and standards set in our Partnership Policy, guidance and tools, and in agreement with the Country Representative or Programme Manager.
  • Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed.

Protection Technical Support (20%)

  • As focal person for Protection mainstreaming, the Programme Officer will ensure partners and stakeholders are supported to monitor and assess protection issues in project areas.
  • Carry out periodic assessments of partner systems and advise on improvements to ensure protection of staff and communities.
  • Develop Protection capacity building plans for CAFOD and partner staff, in line with CAFOD’s SADI guidelines.
  • Support development of proposals, reports and other related documents, ensuring mainstreaming of Protection.
  • Ensure coordination with other stakeholders in the Protection cluster.

Programme administration, financial management and monitoring (10%)

  • In close co-operation with the relevant roles in the finance and programme teams, prepare, manage, and monitor budgets relating to both CAFOD and partner-led expenditure, as agreed with the Programme Manager.
  • Develop accounting frameworks for ongoing programmes to ensure proper budget coding.
  • Set project approvals in CAFOD’s internal information management system.
  • Deliver the programme within agreed budgets or instigate budget revisions according to evolving needs, in line with CAFOD’s finance guidelines and procedures.
  • Effectively use CAFOD’s programme management information systems[1] to ensure programme and project information is up to date.

1. This will include producing management information to support decision making.This list of duties and responsibilities is by no means exhaustive, and the post-holder may be required to undertake other relevant and appropriate duties as required. This job description is subject to regular review and appropriate modification.

2. If considered useful and appropriate, specific percentages per function/areas of responsibility can be assigned by agreement between the post-holder and his/her line manager.


All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.

Your role is responsible for ensuring that both you and your staff understand and implement minimums on programme quality into your work (related to safety, accessibility, dignity, and inclusion) and that all safeguarding standards are upheld and reported on effectively.

Safeguarding for Children and Vulnerable Adults

CAFOD recognizes the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people, and vulnerable adults and to prevent their physical, sexual, or emotional abuse. CAFOD is committed to always acting in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves responsibility for people who will have contact with children, young people and vulnerable adults and applicants will be subject to specific checks related to safeguarding issues.

All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Person Specification

Essential Criteria

Understanding our context

  • Understanding Catholic identity;
  • Understanding CAFOD
  • Understanding international development: Understanding and experience of international development and programme management and quality standards within this context

Working together

  • Managing ourselves
  • Working with others;
  • Communicating; Able to communicate with colleagues and partners at a distance
  • Looking outwards; Understanding of effective and values-based partnership work between northern and southern organisations and communities.

Making change happen

  • Managing resources Computer literacy i.e. familiar with Microsoft word, excel and knowledge of information and database management; Budget monitoring skills
  • Achieving results; Able to manage competing work demands
  • Managing our performance
  • Taking the lead

Job-specific competencies

  • Proven experience of managing and supporting humanitarian response in Zimbabwe or similar context.
  • Strong understanding of livelihoods, protection, gender, inclusion and climate change
  • Experience of proactive context analysis and use of project management tools to plan, coordinate teams in different locations.
  • Experience of developing proposals and reports for different donors.
  • Ability to manage and organise a complex work pattern, including working with different partners, donors and stakeholders.
  • Strong communication skills, ability to develop briefings, proposals, budgets using MS office applications.
  • Willingness to travel to different parts of Zimbabwe.

Desirable Criteria

  • Experience working through partners.
  • Experience developing preparedness and response plans.

Please click here for a full list of CAFOD’s Staff Benefits

Come and join us and help make a real difference in the lives of the world’s poorest communities.

CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.

Please note previous applicants need not apply to the post.