Logistics Assistant

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Logistics Assistant

  • Post Date:November 10, 2022
  • Views 386
0 Applications
  • Offered Salary USD 24,422
    Career Level Assistant
    Qualification Diploma
  • Experience 5-10 Years
    Industry Non Governmental
Job Description

Grade: G5
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years
Closing Date: Nov 12, 2022, 12:59:00 AM
Primary Location: Zimbabwe-Harare
Organization: AF_ZWE Zimbabwe
Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

DESCRIPTION OF DUTIES

The Logistics Assistant reports to the Procurement Officer and Operations Officer and provides support to both managers and staff members in performing GSM transactions in the following areas:

  • Assists international staff with importations, purchasing and registration of their payment and inventory requirements.
  • Coordinates and monitors office space requirements in liaison with relevant units as required.
  • Coordinates and provides sound transport management service in WHO country office.
  • Assesses the transport need and develops transport plan to ensure availability of transport for the planned activities of WHO country office
  • Monitors the movement of WHO vehicles in accordance with the rules and the regulation of WHO
  • Manages the inventory of WHO vehicles and ensures that the vehicles are road worthy
  • Acts as focal point with external contractors for vehicle maintenance; evaluates the quality of maintenance conducted on WHO vehicles and provides technical advice when required
  • Ensures proper management of radio HF and VHF communication network
  • Follows up the process of annual inspection and insurance policy for all WCO vehicles
  • Manages allocation of office space and equipment to staff members in collaboration with the administrative services team
  • The incumbent will serve as back up to the team member’s in similar or different positions within the WCO.
  • Assists in the production of reports, statistics, and/or information material when required;
  • Performs other duties as requested by supervisor

REQUIRED QUALIFICATIONS

Education

Essential:

  • Work requires completion of secondary school education with training of general administrative practices with focus on Logistics, Procurement and Travel practices, theories and procedures.

Desirable:

  • Training in logistics, supplies/procurement and travel would be an asset.

Experience

Essential: 

  • At least five (5) years of experience in administrative positions preferably with several years’ experience in the UN and have a sound knowledge of its rules, regulation, procedures and practices as related to the work.

Desirable:

  • Experience with UN or other international or multi-national organizations.
  • Experience working as an executive assistant in WHO/UN.

Skills

  • Work requires maintaining up to date knowledge on any changes to the standard operating procedures.
  • The incumbent is also expected to maintain computer skills including skills from Global Management System, to the standard of the Organization by self-study or in-house training.
  • Knowledge of WHO rules, regulations, policies and practices would be an asset.
  • Skills in MS Office applications (Word, Excel, Power Point…)

WHO Competencies

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Ensuring the effective use of resources

Use of Language Skills

  • Essential – Expert knowledge in spoken and written English

REMUNERATION: Remuneration comprises an annual base salary starting at USD 24,422 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • For information on WHO’s operations please visit: http://www.who.int.
  • WHO is committed to workforce diversity.
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.