Logistics Assistant

Job Description

Reports to: Field Operations Coordinator
Location – Lupane with travel within Amalima Loko operational areas

About CNFA and Amalima Loko

CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods in the developing world through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. Amalima Loko is a new USAID-funded 5-year program implemented by CNFA and 5 partner organizations which applies community-driven approaches to improve food security, nutrition, and natural resource management in over 80 communal wards in Matabeleland North.

Position Summary

The Logistics Assistant is a key member of the CNFA operations team, under the Field Operations Coordinator. S/he will be responsible for coordinating logistics processes.

Responsibilities

• Coordinate logistics operations, including, material and personnel and provide logistics support to ongoing operations in the consortium;
• Ensure that logistics requirements take account of gender-specific needs;
• Assist Field Operations Coordinator to administer day-to-day administrative and operations activities;
• Coordinate logistics and procurement activities with the team;
• Prepare reports on material movements and other operational logistics issues;
• Ensure that accurate and complete operations, reporting and internal control systems are functioning and that all relevant records are maintained; maintain orderly files;
• Keep abreast of changes in all governmental taxes, duty fees, levies and procedures affecting procurement;
• Ensure compliance of procurement rules and procedures in the purchase of goods and services;
• Ensure periodic maintenance of all the equipment consulting with divisional heads;
• Keep updated records of the administrative activities and institutional documents such as Policy Guidelines, Certificates, Contracts, Minutes etc. Assets Management
• Coordinate and keep updated the records of all Operations;
• Follow up on and assure the management of all these contracts;
• Timely verifying and keep updated fixed assets/inventory registers which are audit ready. Ensure all have inventory tags;
• Support the allocation and use of equipment in accordance with administration procedures and program needs;
• Monitor the maintenance and repairing of the equipment;
• Update equipment list and the general asset register and feed into the asset/equipment disposal plan;
• Work with asset holders and ensure continuous updating of assets and inventory list, asset tagging and safeguarding to satisfy organisation and donor requirements;
• Manage the approved asset movement, monitor, track and update the records accordingly; Follow-up and oversee that the assets, inventory for all offices are accurate and up to date;
• Maintain and update the monthly assets list and organise quarterly assets counts;
• Ensure that all electronic assets are properly insured and liaise with the insurance company in case of any claims;
• Perform any other activities as instructed by the Field Operations Coordinator or Operations/Safety Security Manager;
• Maintain audit ready files.

Qualifications

• Relevant university degree in e.g. Purchasing & Supply, Logistics & Transport with a relevant combination of academic qualifications and experience in areas such as transport or logistic operations/management, supply chain management, etc;
• Clean Class 4 drivers’ licence and class 2 will be a plus;
• At least 5 years NGO and USAID experience in logistics.

Knowledge, Skills and Abilities Requirement

• Defensive driving;
• Good negotiating & interpersonal skills and maintain effective working relationship with partners;
• Excellent communication, planning and organizing skills;
• Ability to work under pressure and with minimal supervision;
• Highly well versed in USAID logistics & procurement regulations;
• Strong interpersonal and communication skills;
• Must be able to maintain confidentiality matters;
• Problem solving and decision-making aptitude;
• Reliable & strong ethics;
• Good negotiating & interpersonal skills and maintain effective working relationship with partners;
• Computer literacy.

Languages

• Fluency in spoken and written English is essential.
• Ability to speak and understand IsiNdebele strongly preferred, other languages spoken in Matabeleland North preferred.

To apply

To apply please send a cover letter and CV to [email protected] with “Logistics Assistant” in the subject line.

Qualified candidates, especially women are encouraged to send their applications.

Deadline: 23 May 2021 (12pm)