Personal Assistant to the Executive Director

Job Description

A local Non-Governmental Organisation into Health Research and health related programs is looking for a Personal Assistant to the Executive Director. Reporting to the Administration Manager and the Executive Director the incumbent will be responsible for the following tasks.

Duties

• Managing the Director’s diary, assessing priority of appointments and reallocation as necessary;
• Managing the Director and other Senior Management’s travel arrangements (including visas / accommodation);
• Maintaining records of the Director’s contacts;
• Organising meetings and ensure that the Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers;
• Providing administrative support for all running programs within the organization;
• Any other related duties as assigned.

Qualifications and experience

• Diploma in Business Administration and Secretarial studies or related studies;
• At least 3 years’ experience in secretarial work;
• Highly computer literate;
• Excellent organizational planning and analytical skills;
• Exceptional interpersonal communication skills;
• Ability to work in a team environment;
• Strong work ethic and ability to under pressure;
• Willingness to work long hours.

To apply

Interested candidates meeting the above requirements should submit hard copies of their application letters, detailed CVs and copies of relevant qualifications to:

The Administration Manager,
28 Van Praagh Avenue,
Milton Park Avenue,
Harare.

Only shortlisted candidates will be contacted.

Deadline: 28 January 2022