Project Accountant

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Project Accountant

  • Post Date:August 10, 2022
  • Views 420
0 Applications
  • Career Level Other
    Qualification Degree
    Experience 3-5 Years
  • Industry Non Governmental
Job Description

The Zimbabwe Country Office falls within Trócaire’s programme portfolio of countries where human rights and democratic space are contested. This is one of three thematic/country classifications that encompass Trocaire’s global programme

The Zimbabwe country programme addresses the following themes:

  • Defending Human Rights and Promoting Access to Justice
  • Climate and Environmental Justice
  • Supporting Women and Girls’ Protection, Voice, and Leadership, and,
  • Saving Lives and Protecting Human Dignity.

Trocaire’s rights-based approach, partnership model, commitment to localisation, accountability, and the triple nexus, underpin each programme area.

The Zimbabwe finance team consists of 8 staff members with different but complementary responsibilities. The team is led by the Finance and Administration Manager.

Background to the role:

As part of its’ work in defending human rights and democracy, Trócaire seeks a full time Project Accountant for the donor-funded project focused on ‘Enhancing the Promotion of Civil and Political Rights in Zimbabwe. Trócaire leads a consortium of 11 Civil Society Organizations (CSOs) implementing the project.

Working with a small project team and collaborating with the programmes and finance staff, this role will provide be responsible for all grant and partner management activities for the consortium.

Reporting to: Finance and Administration Manager, Zimbabwe
Managing (individuals/team): N/A
Contract type: Fixed term
Contract duration: Two years (renewable)
Grade: Zimbabwe Local Staff Salary Grade
Location: Harare, with frequent travel to the project areas.

Scope of the role:

The Project Accountant (PA), reporting to the Programme Accountant will assist in the delivering on grant management activities to Trocaire’s project focused on ‘Enhancing the Promotion of Civil and Political Rights in Zimbabwe’.

Specifically, the role covers the following broad responsibilities either as accountable, consulted, informed or responsible

  • Partner financial management
  • Financial reporting
  • Budget management

The Project Accountant will work in close collaboration with the Country Finance and Administration Team and with the rest of the Country Team to manage the project.

Safeguarding

Trócaire is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Conduct) which outlines the expected behaviour and the responsibility of all staff, consultants, and other organisational representatives.

Any candidate offered a job with Trócaire will be expected to sign Trócaire’s Safeguarding Policies and Global Code of Conduct as an appendix to their

contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All offers of employment will be subject to pre-employment checks including satisfactory references and appropriate screening. Trócaire also participates in the Inter Agency Misconduct Disclosure Scheme and all employees will be subject to this as part of contract of employment.

Key duties & responsibilities

1. Partner Financial Management

  • Review partner financial reports ensuring that the reports conform to Trócaire and donor requirements
  • Providing support to partner finance personnel to ensure that accurate financial reports are submitted to Trócaire
  • Carry out partner voucher reviews and capacity assessments of partners
  • Maintain a close dialogue with the programme team, appraising them of all partner issues as necessary
  • Assist with donor audits i.e. internal or external as required
  • Coordinating Trocaire institutional audits, particularly on auditor’s visits to partners.
  • Following up on recommendations made to partners during voucher reviews and managing partner capacity building plans.
  • Review partner budgets ensuring that they are presented in the correct templates and that the ratios for programme v admin expenditure are reasonable
  • Preparation of the partner financial management tracking tool
  • Monitor statutory compliance of partners
  • Any other duties as assigned by the Programme Accountant

2. Financial reporting

  • Prepare and submit donor financial reports in line with donor requirements
  • Coordinate the tracking and submission of project VAT claims as maybe required.
  • Assist with donor, external and internal control audits as required
  • Assist with investigations into alleged fraud or irregularities at partner organisations
  • Ensure a quarterly partner and capacity building assessment report is submitted to the Finance and Administration Manager and to Finance in HQ in the form of a partner financial management tracking tool on sales force and other partner related updates on sales force.
  • Review adequacy of supporting documentations submitted to donors.
  • Liaise with Trocaire or partner staff to address any queries raised by donors on financial reports or supporting documentation.
  • Budgeting
  • Assist the Project Manager in preparation and revision of the project budget as may be required.
  • Review project monthly budget comparison reports as available on Agresso Business World and facilitate with programme staff follow up of any issues/variances arising

3. Budgeting

  • Assist the Project Manager in preparation and revision of the project budget as may be required.
  • Review project monthly budget comparison reports as available on Agresso Business World and facilitate with programme staff follow up of any issues/variances arising

4. Other

  • Any other related duties assigned by the Programme Accountant and Finance and Administration Manager.

Requirements

  • Second level qualification in Accounting or Business Administration and a professional qualification
  • 3 years’ experience in an Accounting / Finance position, preferably in an NGO set up
  • Experience with partner management and capacity building
  • Experience in managing donor funds
  • Ability to develop budgets and budget notes and to conduct cost/ value for money analysis to ensure costs are reasonable, allocable, and allowable.
  • Able to consistently demonstrate a high degree of accuracy and a very strong attention to detail in delivering work.
  • Excellent written, oral, and presentational communications
  • Fluent in English and at least one of the local languages
  • Experience in the use of computers and office software packages (MS Word, Excel), Agresso, Salesforce.
  • Reliable
  • Good team player
  • Empathy with the ethos of Trócaire as a Catholic organisation

Benefits: For the candidate with the required experience, motivation, and passion for the role, Trócaire offers a competitive salary and benefits package.

Closing date for applications is Friday 12 August 2022