UNDP is looking for a Project Assistant in

Project Assistant

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Project Assistant

  • Post Date:August 21, 2022
  • Views 1287
0 Applications
  • Career Level Assistant
    Qualification Degree
    Experience 1-3 Years
  • Industry Non Governmental
Job Description

Job Identification: 5162
Locations: Harare, Zimbabwe
Apply Before: 08/24/2022, 05:59 AM
Job Schedule: Full time
Agency: UNDP
Grade: NB2
Vacancy Type: National Personnel Service Agreement
Practice Area: Nature, Climate and Energy
Bureau: Regional Bureau for Africa
Contract Duration: 1 Year
Education & Work Experience: Bachelor’s Degree – 2 year(s) experience OR High School certificate- 5 year(s) experience
Required Languages: English
Vacancy Timeline: 2 Weeks


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP works to eradicate poverty, reduce inequalities, and protect the planet through the sustainable development of nations, in more than 170 countries and territories. We help countries develop strong policies, skills, partnerships and institutions so they can sustain their progress. In Zimbabwe, UNDP is working for a Zimbabwe that is empowered and more resilient to create and sustain growth that will improve people’s lives. We focus on areas that have a multiplier effect through a targeted build-up of capacities, policies, the creation of dialogue space, and scalable downstream interventions.

UNDP Zimbabwe is working with the Foreign Commonwealth and Development Office (FCDO) in Zimbabwe to support the government of Zimbabwe attain its climate goals through the Climate Adaptation Water and Energy Programme (CAWEP).The CAWEP programme aims to support vulnerable communities and institutions’ adaptation and resilience capacity to climate shocks. Through this programme UNDP and FCDO is supporting the development of climate resilient, multiple use water and renewable energy infrastructure in vulnerable communities of Zimbabwe to enable (i) continued access to water for productive and household use, including during droughts and floods, and (ii) improved access to clean and affordable energy to support economic activities with the intention of supporting more sustainable livelihoods’ outcomes. The project will align and contribute towards the Government of Zimbabwe’s (GoZ) climate change priorities outlined in various strategies, such as its National Development Strategy, Nationally Determined Contributions, National Climate Change Policy.

Against this background, the UNDP Zimbabwe Country Office is seeking a Project Assistant to support the Project Manager and the PMU to deliver the day-to-day affairs of the CAWEP Project. The Project Assistant reports to the Project Manager. They will also work in liaison with the UNDP colleagues, Regional Technical Advisors, Partners and Government-nominated project focal points.

Institutional Arrangement

The Project Assistant will perform his/her functions under the guidance and direct supervision of UNDP Project Manager.

Duties and Responsibilities

  • Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
  • Maintain project correspondence and communication;
  • Collect, register and maintain all information on project activities;
  • Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
  • Contribute to the preparation and implementation of progress reports;
  • Prepare agendas and arrange field visits, appointments and meetings both internal and external related to the project activities and write minutes from the meetings;
  • Provide support to international consultants in the implementation of their tasks for the achievement of project results;
  • Assist in logistical organization of meetings, training and workshops;
  • Draft minutes of Project Board and other project-related meetings;
  • Ability to research and turn information into useful knowledge, relevant for the context, or responsive to a stated need;
  • Assisting the Project Manager in day-to-day management and oversight of project activities;
  • Assisting the Project Manager in matters related to monitoring and evaluation and knowledge resources management;
  • Ensure all project documentation (progress reports, consulting and other technical reports, minutes of meetings, etc.) are properly maintained in hard and electronic copies in an efficient and readily accessible filing system.


Core Competencies

  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvement.
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

  • Business Direction & Strategy: Strategic Thinking: Ability to develop effective strategies and prioritized plans in line with UNDP’s objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions.
  • Business Direction & Strategy: Effective Decision Making: Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources.
  • Business Management: Working with Evidence and Data: Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
  • Administration and Operation: Building, facilities & office space management: Knowledge and ability to facilitate the renovation and upgrade of offices including review of complex engineering/architectural drawings; negotiate technical agreements to ensure fully operational building infrastructure and services.
  • Procurement : Procurement Management: The ability to acquire goods, services or works from an outside external source.

Required Skills and Experience


  • Completion of Secondary Education is required or;
  • Bachelor’s degree in management, project management, environmental sciences, climate change, Energy development studies, renewable energy engineering or other social sciences will be given due consideration.


  • Minimum 5 years (with Secondary Education) or 2 years (with Bachelor’s degree) progressively responsible administrative support experience, preferably in development projects is required at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, and experience in handling of web-based management systems;
  • Experience in UN agencies or other international organizations would be a strong asset;
  • Experience in budgeting, planning, and reporting would be an asset;
  • Experience in event and training arrangements would be an asset;
  • Experience in procurement processes would be an asset.

Required Language(s)

  • Fluency in written and oral English


Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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