Project Officer - Green Growth
- Post Date:November 14, 2022
- Views 271
- Offered Salary USD 2,725.77Career Level OfficerQualification Degree
- Experience 3-5 Years
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category: Foreign, Commonwealth and Development Office (Programme Roles)
Job Subcategory: Foreign, Commonwealth and Development Office (Programme Roles)
Main purpose of job:
The British Embassy in Harare is looking for a dynamic and capable Project Officer to support projects across the development portfolio in particular the Green Growth Team. This team delivers several interventions in the Humanitarian, Resilience, Renewable Energy, Private Sector, Climate and Nature thematic areas. Currently the team has 4 active programmes with various partners, with plans to develop new programming over the next year which the Project Officer will help design and implement. The Project Officer will work on a number of non-complex to large projects, working in support of others, including technical advisers, Programme Responsible Owners and Senior Responsible Owners. The jobholder will be expected to adhere to and be able to advise colleagues on FCDO Programme Operating Framework (PROF) rules, compliance, and standards on straightforward issues, and be able to seek advice/guidance on more complex issues. The Project Officer will report to a Programme Manager and will receive support from a Project Assistant. The Project Officer is expected to understand the vision and rationale for the programme and how it contributes to their portfolio and FCDO’s strategic objectives.
Roles and responsibilities / what will the jobholder be expected to achieve?:
PROGRAMME DELIVERY AND MANAGEMENT SUPPORT –
- Effectively manage programme activities and resources relevant to each stage of the project management cycle to deliver Value for Money (VFM) and results in compliance with Programme Operating Framework (PROF) rules.
- Design: contributes to the development of a Business Proposition/Business Case and Log Frame; manages routine Due Diligence exercises where required.
- Risk Management: identifies and assesses risks and exposures in delivery chains, including fraud, fiduciary and safeguarding risks, applies appropriate mitigation and escalation measures until assurance is established.
- Partner & Supplier Management: will develop and maintain strong relationships with partners and suppliers. Will organise partner/supplier meetings/calls as necessary. Will review partner/supplier reporting, identifying areas of concern to project team and recommending remedial actions where required.
- Project Monitoring: will contribute to Annual Reviews/Project Completion Review exercises, including drafting all or portions of ToRs and final reports, as agreed within project team. Will organise field visits and ensure findings feed back into Project Delivery Plan.
- Delivery Plan: maintains the Project Delivery Plan and uses it to prompt project team actions in good time. Within that role oversee appropriate records management from their creation and preservation /archiving.
- Assets: lead on effective management of programme assets undertaking a number of periodic asset monitoring/spot checks for programmes within timelines agreed.
- Closure: in line with PROF rules will ensure that all outstanding payments are made, and closure actions are taken, within the prescribed period set down.
FINANCIAL MANAGEMENT –
- Effectively manage the financial resources, processes, and systems for programme to achieve Value for Money (VFM), transparency, accountability, budget utilization ceilings, throughout the project cycles and in compliance with PROF Rules.
- Financial Management: Applies financial management PrOF rules and controls to projects and programmes; monitors costs and ensures all expenditure represents VFM and is spent for the purpose intended. Provides accurate financial information, ensuring credible budgets and forecasts; engages partners to ensure budgeting, forecasting and expenditure matches progress and milestones.
- Financial Assurance: will manage audit requirements, ensuring reports and/or Annual Audited Statements are received, reviewed and findings pro-actively followed up. Ensures all requisitions, purchase orders and receipting/payment of invoices meet FCDO’s financial rules and are linked to agreed project milestones and/or partner or supplier reporting obligations. Report all concerns of fraud as the earliest. Engage appropriate staff on progress of investigations at least once a month and fill out opening and closure forms clearly by agreed timelines.
COMMERCIAL ACUMEN –
- Support effective management of commercial engagement, procurement process and relationship management on programmes, in compliance with PROF Rules, working with FCDO procurement to maximise every UK pound spent throughout the lifespan of the programme.
- Commercial Management: Manages delivery partner performance and monitors agreement obligation delivery, and, in line with role, develops agreement delivery, contingency, amendment and exit plans that manage commercial risks, and maintain value secured within agreement. Has experience of managing supplier relationships, and disputes applying. Works with delivery partners to test and help shape programme design and ensure competition for FCDO programmes. Manages delivery partner performance and monitors agreement obligations; manages amendments and exit plans to manage commercial risks and maintain VFM.
The above list is not exhaustive, and you will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.
Resources managed (staff and expenditure):
- As a Project Officer the individual will be responsible for supporting a number of projects (3+), working with the Lead Adviser/s, programme assistant and Senior Responsible Owners.
- The individual may have line management responsibility. Additionally, they may be assigned additional corporate responsibilities for team and/or business unit according to capability and workload considerations
Essential qualifications, skills and experience:
- Communicating effectively, both in writing and verbally in dealing with colleagues, partners, and presenting a case persuasively.
Desirable qualifications, skills and experience
- Ability to represent your organisation professionally. Ability to work independently with minimal supervision but also a great team player.
- Proven self-starter with the ability to drive the delivery of measurable outcomes/results and overcome obstacles when working with and through others.
- Making Effective Decisions,
- Managing a Quality Service,
- Delivering at Pace,
- Working Together
Application deadline: 14 November 2022
Grade: Executive Officer (EO)
Type of Position: Fixed Term
Duration of Post: 36 months
Location (City): Harare
Type of Post: British Embassy
Salary Currency: USD
Salary: USD 2,725.77
Start Date: 1 December 2022
Other benefits and conditions of employment
Learning and development opportunities:
The successful incumbent will be expected to undertake training related to FCDO’s Programme Operating Framework (ProF). Additional training will be provided to support the job holder’s learning and development needs, in discussion with their Line Manager
- Employees recruited locally by the British Embassy in Harare are subject to the Terms and Conditions of Service according to local employment law in Zimbabwe.
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Reference and security clearances checks will be conducted.
- Any questions you may have about this position will be answered during the interview, should you be invited.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
- Successful candidates not resident in Zimbabwe will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
- Complete the application form in full as the information provided will be used for screening purposes.
- Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
- The British Embassy will never ask you to pay a fee or money to apply for a position.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.